Crelate’s Glossary of Terms for Hiring Managers

Crelate’s Top 17 Must-Know Terms for Hiring Managers

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Jason S. Capps, PhD, Content Marketer at Crelate, Inc.

In today’s business environment, for small to medium-sized entities, often the hiring process is delegated to someone in the company that is already overloaded with many other pressing tasks. If you are, or have the potential to be tapped with, the responsibility to serve as a “Hiring Manager” we hope this brief list of key terms can assist in getting up-to-speed quickly regarding the most efficient ways for landing quality hires in a timely fashion. Here are 17 terms that are critical for Hiring Managers:

Background Check/Pre-Employment Screening – The process of investigating the backgrounds of potential employees; is commonly used to verify the accuracy of an applicant’s claims.

Candidate Portal – A web portal where applicants or candidates can see a list of available positions and apply to specific jobs or submit ‘general information’ for future opportunities.

EEO – Equal Employment Opportunity – Federal laws that make it illegal to discriminate against a job applicant or an employee because of the person’s race, color, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. Laws apply to all types of work situations: hiring, firing, promotions, harassment, training, wages, and benefits.

In Mail – LinkedIn’s method of allowing recruiters to directly message potential candidates about career opportunities. This is a ‘business-oriented’ form of social media that has the advantage of providing context for recruiters and candidates.

Interview – A one-on-one conversation used to determine the suitability of an applicant for a position of employment. If the interview process involves multiple interviews (with several people), this is sometimes called a “Loop.”

Job Board – A web site that aggregates job openings from many companies.  Think of these as “Google for job openings.” There are many different job boards out there, ranging from targeted to specific sets of candidates, sometimes by industry, geography or level, while others aggregate any job.  The boards are usually free for candidates, but often charge to those posting jobs.  Some offer free postings and then charge to have your posts made more visible to job seekers.

JD (Job Description) – A formal account of an employee/potential candidate job responsibilities; way to clearly identify and spell out the responsibilities of a specific job.

Phone Screen – Step in the recruitment process before an in-person interview where the suitability of a particular role or purpose is evaluated. This often narrows the applicant pool, is more efficient and less costly (than other options), and is a step prior to an in-person interview.

Pipelining – Part of the recruiting process where hiring managers purposely maintain a database of candidates to fill potential requisitions. The hiring manager forges a relationship with candidates that go beyond what’s on his/her resume–and tracks all interactions with them–calls, emails, in-person meetings, interviews, placements and so on.

Questionnaire – List of questions that recruiters can ask potential job candidates in order to expedite the sourcing candidates process.

Reference Check – Step in the recruiting process whereby references (provided by candidates) are checked/verified by hiring managers/recruiters.

Resume Parser – The conversion of a free-form resume document into a structured set of information suitable for storage, reporting, and manipulation by software. It helps recruiters to efficiently manage electronic resume documents sent electronically.

Req (Requisition) – Request by supervisors who want to hire additional staff (or replace employees who resign or are terminated). A recruiter will compose job postings based on requisitions and discussions with hiring managers or department supervisors. Requisitions are part of the ‘checks-and-balances’ procedures that many organizations follow for workforce planning and staffing actions.

SEO – Search Engine Optimization – process of affecting the visibility of a website or a web page in a search engine’s unpaid results–often referred to as ‘natural,’ ‘organic,’ ‘or ‘earned’ results.

Sourcing – The process of finding potential candidates.  This could be posting to job boards, calling on friends for referrals, or searching resume databases.

Sponsored Job Posting – An advertisement created by an employer/job sponsor/hiring manager, or a recruiter that alerts current employees or the public of an immediate or future job opening within a company or recruiting agency.

Talent Relationship Management – Software that brings the very best of traditional Customer Relationship Management (CRM) functionality to bear, while also focusing on recruiting, networking, on-boarding, growing, and maintaining lasting relationships with individuals.


Source: Crelate’s Glossary of Terms for Hiring Managers – Crelate

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