Crelate’s Glossary of Terms for Professional Recruiters

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Crelate’s Top Must-Know Terms for Professional Recruiters

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Jason S. Capps, PhD, Content Marketer at Crelate, Inc.

Professional recruiters that are in the market for an effective Applicant Tracking System (ATS) / Talent Relationship Management System (TRMS) will no doubt benefit from a brief refresher on several key terms that are relevant for today’s recruiters. Here are 23 terms that are critical for Professional Recruiters:

Activity – A task in the recruitment workflow that needs to be completed so the process can continue (also could be part of creating a candidate profile).

Boolean Search – Search that allows the user to combine words or phrases using the words AND, OR, NOT (Boolean operators) to limit, broaden, or define your search (this aids in producing more relevant results).

Candidate Portal – A portal where job candidates can apply to specific jobs or submit ‘general information’ for future opportunities.

EEO – Equal Employment Opportunity – Federal laws that make it illegal to discriminate against a job applicant or an employee because of the person’s race, color, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. Laws apply to all types of work situations: hiring, firing, promotions, harassment, training, wages, and benefits.

Full Text Search – In text retrieval, full text search refers to techniques for searching a single computer-stored document or a collection in a full text database.

In Mail – Way for recruiters to message personally potential candidates about career opportunities. This is a ‘business-oriented’ form of social media that has the advantage of providing context for recruiters and candidates.

Job Board – An advertising and publicity vehicle for hiring managers to post current job openings in a central location.

JD (Job Description) – A formal account of an employee’s/potential candidates job responsibilities; way to clearly identify and spell out the responsibilities of a specific job.

Phone Screen – Step in recruitment process before an in-person interview where suitability for a particular role or purpose is evaluated. This often narrows the applicant pool, is more efficient and less costly (than other options), and is a step prior to an in-person interview.

Pipelining – Part of the recruiting process where hiring managers purposely maintain a database of candidates to fill potential requisitions. The hiring manager forges a relationship with candidates that go beyond what’s on his/her resume–and tracks all interactions with them–calls, emails, in-person meetings, interviews, placements and so on.

Questionnaire – List of questions that recruiters can ask potential job candidates in order to expedite the sourcing candidates process.

Reference Check – Step in the recruiting process whereby references (provided by candidates) are checked/verified by hiring managers/recruiters.

Resume Parser – The conversion of a free-form resume document into a structured set of information suitable for storage, reporting, and manipulation by software. It helps recruiters to efficiently manage electronic resume documents sent electronically.

Req (Requisition) – Request by supervisors who want to hire additional staff (or replace employees who resign or are terminated). A recruiter will compose job postings based on requisitions and discussions with hiring managers or department supervisors. Requisitions are part of the ‘checks-and-balances’ procedures that many organizations follow for workforce planning and staffing actions.

SEO – Search Engine Optimization – process of affecting the visibility of a website or a web page in a search engine’s unpaid results–often referred to as ‘natural,’ ‘organic,’ ‘or ‘earned’ results.

Send Out – A potential job opportunity ‘sent out’ to potential suitors.

Sponsored Job Posting – An advertisement created by an employer/job sponsor/hiring manager, or a recruiter that alerts current employees or the public of an immediate or future job opening within a company or recruiting agency.

Stages – Parts of a recruitment process that is set up by the hiring manager or recruiter – things could include: new candidates, initial coffee meeting, phone screen, interview, shortlisted, reference check, and so on.

Submittal – A person or thing that has been presented to others for a decision- For instance, the submittal of an employment application.

Syndication – The process of publishing job openings/positions on job search engines such as: Indeed, SimplyHired, Glassdoor, Monster or Recruit.net. Job board syndication is when a candidate applies to a listing they find on a job board–their application will go directly to your recruitment software site.

Talent Relationship Management – Software that brings the very best of traditional Customer Relationships Management functionality to bear, while also focusing on recruiting, networking, on-boarding, growing, and maintaining lasting relationships with individuals.

View – Allows recruiters to see all of their upcoming tasks/activities and also quickly and easily track how their candidate placements are going (what stage(s) they are in).

Workflow – Progression of steps (tasks, events, interactions) that comprise a work process, involve 2 or more persons, and create or add value to the organization’s activities.


Source: Crelate’s Glossary of Terms for Professional Recruiters – Crelate

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2 thoughts on “Crelate’s Glossary of Terms for Professional Recruiters

  1. Pingback: Crelate’s Glossary of Terms for Professional Recruiters – HR Tech Magazine

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